EASI Webinar

January 10, 2013

 Marisol: Hello, everyone. I'm Marisol Miranda. I want to welcome you to these webinar on creating an accessible video in Camtasia. This is the third of our four part webinar. The objective of my presentation is to teach you how to make an accessible video using this software. And the outcome is using the elements that I sent you on the folder, you will create an accessible, well, you will finish this webinar with an accessible video done by yourself. How we're going to work. Well I'm going to give you a small explanation about each part of the process. Then you'll have an exercise. I set the time for each exercise so we can finish on time. And after each step, we'll have some Q and A session. We have a lot of content to cover in one hour. So that's why I ask you to watch the videos. This is what we're going to cover. Some of these things, those who see the video are familiar with them. Understanding to understand the Camtasia. How to import media into Camtasia. What the difference between open and closed captions. Then we're going to get to the captioning process. And of course producing the video. And finally, a summary. I hope that all of you have your folder, well the zip folder that we sent you, unzipped. That you don't move or rename the files because the project might not work. On the zip file you have a PowerPoint presentation that was PowerPoint that I converted into slide, sorry, into images.

So you can import them into Camtasia. Then you have a wav file which is an audio file. And then the script I use for the audio and that we are going to use for the video. And that script we're going to use it for captioning the video. And finally, you have Camtasia h0‑1 camproj. Save it and send to me. I sent you that project. I know you're going to replicate it. I sent for two reasons: The first one, because maybe like me, I have to pay attention to when someone is talking and sometimes I stay behind the rest of the people. So I want you to focus in what I am saying. And if you don't finish your exercise, you can catch up by opening this folder or file, sorry. And also sometimes if I don't understand something, and that might happen to you too, I prefer to see how things look like and then replicate what was done. And of course to play with it after the webinar. I don't know if you have been curious about the folder I sent you. It is a very, very simple folder. If I had to rate the difficulty it would be probably a two. Because it is the [Indiscernible] I picked that one because it is going to be easy for you to follow the process. And you will know when to insert the slides and things like that. At the end of the webinar, you're going to be able to download a hands‑on activity to folder, which is of course more complicated. I'll talk to you about that in the end.

I have to talk a little bit about some things that are not technical but are important when we are planning an accessible video. We have to have a clear topic and focus on the presentation. We have to use simple language, everyone, even people like me that are not English ‑‑ native English speakers should understand. We have to train the speaker to describe or explain what he observes in the video. This will avoid having to insert video descriptions later to make it accessible. Remember that your audience must have access to the complete content regardless of their disability. Some of the things to think about ‑‑ oh Sheila. Give me a minute and I'll send you the direct link for downloading it. Some of the things to think about is try to make your descriptions as consistently as possible. If you have titles or credits that need to be in audio too. And pay attention to objects or ambient noises in the background that can distract the viewer from presentation. Okay. Let me touch the resources web page for Sheila so she can download the file. Okay. Then I'll continue. The first thing, well, open Camtasia, please. And the first thing you're going to see is the welcome screen. This is the welcome screen of Camtasia 7. But they are about ‑‑ they are very similar in content. This welcome screen has shortcuts for recordings for most popular features or options. They are recording ‑‑ oh, you have to download the file from resources web page. Norm sent you an e‑mail with that. But if you go to the resources web page, Betsey, you will have the option for downloading.

Okay. We have the option for a link, direct link for recording the screen, for voice narration and to record a PowerPoint. There's another one for import media and resent projects and visiting the learning center. This welcome screen can be disabled just by unchecking the show the dialog at start‑up option. Thanks, Sheila, for posting that message. I'm not going to talk too much about this because if you watch the video, I did a deeper explanation about the Camtasia's editor. But I want just to be sure that ‑‑ the Camtasia's editor has three main areas. That is going to hold all the media that we are using for the video. The canvas, that's the player where all the editions are going to be ‑‑ we can watch the process and see how our video looks with all the changes or additions that we are doing to it. And below those two areas and all across the screen we have the timeline where we're going to drag and drop all the media, you know, if we have call outs or whatever, are going to be there. And it's where we're going to assemble the video. The screen shot those a close up of the tabs that Camtasia has. As I mentioned the clip bin is the most important of the tabs. Then we have a library that holds many clips and things like that that Camtasia has for us to use.

The next one is callouts. Then we have one more for zoom, in and out of the video. Next is audio, where we can edit the audio. Then transitions. And finally the last one is more. Inside more is where we're going to have to click to find the captions tab. Here's the difference between both versions on how the timeline is the behavior of the playhead. Camtasia 7 has three tracks for [Indiscernible] that are video one and video two. Anything we add to the timeline, for example, an image is going to be placed on video one. Okay. If we watch, in this case, it with an audio file that is not part of the video, you'll have to drag it and drop it into the track audio. On version 8 you just have tracks. Track one, track two, track three. And the thing is that these tracks support all kinds of media. On version 7, those are predefined for the media they are supporting. On version 8, the elements can be dragged from one to the other. And this version also has two zoom slide bar. If your video is complex and you have many many tracks being able to see better all of the tracks is great. These tracks can be renamed. You can name track two video, track one audio, whatever. For those of you that didn't watch video, I encourage you to watch it.

One more thing ‑‑ no, I'll talk about that later. Now we're getting started. I'm assuming that everyone has already their zip files open and unzip.
Well importing media into Camtasia. This is the ‑‑ yes, thanks Gina for letting me know. Does everyone have it open? Okay. Why ‑‑ I encourage you to see the video, importing media into Camtasia ‑‑ thank you Jeremy, thanks, Chris ‑‑ because in Camtasia 7, you can't resize or reposition the images. So imagine that I'm creating a family video. And my mom's picture is a very small one. And my picture is big. If I import those images into Camtasia just the way they are, in the video, they are going to appear with their original size. And it would ‑‑ the video would be horrible. So what I do is I arrange all the images into a PowerPoint. I make them look the way I like them to be. And then I import them. That way all the images for my video are going to be the same size. Camtasia 8 allows us to resize, reposition, and do almost all the things that we can do in PowerPoint on the canvas. So that's big difference. But I didn't know which version you were using. So that's why I did this. Up to now am I clear? No questions? Okay. After importing the media to Camtasia ‑‑ thank you. Now you're going to start importing media into Camtasia.

Okay. This is the screen shot of how your clip must look. And here are the instructions for doing it. The same instructions that you have on the video. So can you please import the images and the audio file into your clip in. I think it won't be more than 30 seconds to do it. So I'm going to put my timer. When you finish, will you let me know? That will give me a hint to go to the next slide. What you have to do is click on the hotkey control I. Or click on media, browse on your hard drive, folder hands‑on1. Select audio‑video.wav. Click open, open the images‑h 0‑1 folder. Select the slides 1‑5 and click open. You're getting an error. I'm playing catch up because I ‑‑ yes, you must import your five slides and one wav into Camtasia. Sheila, I'm not sure what you're talking about. Unknown media type? Does anyone have else have that issue? Yes. They are jpeg. Why don't you try opening the Camtasia project? That one is already ‑‑ does it import okay? Chris, you don't have an issue, do you? What about you, Justin? Okay. Sheila, why don't you please open the cam project that I sent you. I did that for exactly to prevent these issues. Because I have to continue. Thank you. Okay. So now you have your equipment just the way it is in the screen shot showing the five slides and the audio file. We're going to start assembling the video.

Okay. What we're going to do, you're going to grab the first slide, the first image, slide number 1. And you're going to drag it into the timeline. Then you're going to ‑‑ it's going to prompt a message that's the editor dimensions wizard. Just close it. We are going to use that later. And after dragging and dropping, your project is completely assembled. The Camtasia's editor must look like this. You're going to have a track for the slides. And below it, you will have the track for the audio. This screen shot is from Camtasia 7. It is going to look a little bit different on Camtasia 8. But they work exactly the same thing. Sorry, the same way. Now here are the instructions for starting synchronizing the audio and video. As I mentioned, select slide one, drag it into the timeline. And drop it there. Start the audio. Okay. And listen to the audio. And then pause the timeline ‑‑ pause the playhead where the audio that either applies for that image ends. Five little monkeys jumping on the bed. Pause it. Then you have to drag ‑‑ select the image and drag it and align it with the playhead. Am I clear? No questions? I released the mic. Yes, we're synchronizing the slides with the audio. But we're just doing the first slide. The mic is released if someone wants to talk. I don't know what [Indiscernible] the idea is to synchronize the first slide with the section of the audio. Then you have to place the playhead at the end of the slide that you just synchronized and add ‑‑ and drag and drop the second one. Synchronize it with the audio that corresponds to that image. And then keep on doing the same thing. Focus the playhead where the second slide ends or finishes, and drag the third one. To complete the five slides, to synchronize the five slides with the audio. Any questions? The mic's released.

 Betsey: Well I must be missing the point. Because you could use Camtasia to record the whole PowerPoint and let it do the synchronizing. I don't understand why you're doing it manually.

 Marisol: You're asking me why I'm doing it manually if I can record power ‑‑

 Betsey: Yeah, you could have taken the PowerPoint from the beginning and imported it into Camtasia and recorded the audio and it would synchronize.

 Marisol: Yeah, no, the thing is that I ‑‑ well I I'm misusing the term because there are images. This time I'm taking images. However, if you import any other, I don't know, a picture that's not a PowerPoint. Any other image format. In Camtasia, you can resize it, reposition it. But not in Camtasia 7. So for those who were using Camtasia 7 is that I did this. For example, Sheila. Am I ‑‑ if you're using images from other place that is not PowerPoint, you'll have to do this. Is this okay, Betsey?

 Betsey: I don't know. Yeah, maybe. But I think you can just record the screen and capture those. But I don't want to take the time. I'm just trying to understand, you know. All right. So you want to put ‑‑ you could capture the screen and put the audio in, I would think, just right there. It doesn't have to be PowerPoint to be whatever you got to the screen, I think.

 Marisol: You're right. But look, for example, if learning to do this goes far beyond the simple resizing of the image. If you add a callout or if you are working with callouts, you'll have to learn how to resize them. So this also works for that. But sometimes on occasions you'll have to drag and drop align the image with the playhead.

 Betsey: Okay. I get it. Thank you.

 Marisol: Okay. I'm assuming that you all have your five images on the timeline and synchronized with the video. Am I right? Can you just say yes or no. Okay. Now I assume that you check the video on the canvas and it looks okay. They are synchronized. If someone's behind or didn't finish, you can open the Camtasia project that I sent you. Now what's a transcription and what's a caption? We're starting with that. Any questions? Please say no, yes. Okay. Got it. Well the transcription is the text representation of what's said in the video. The caption is the text representation of what's being said in the video. But it is synchronized with the audio of the video. On a caption file you will see that it includes time stamps. If you want to caption a project and you don't have a script or a transcript, well you will have to listen to the audio, type it, then replay the video, listen to the audio, type it. It's really time consuming. I encourage you the way to go is using a transcription or a script.

There are two types of captions: Open and closed. Open captions are part of the video. You can't turn them off or on. And closed captions can be turned on and off via a CC button on the player. [Indiscernible] having to produce the video again because it is a separate file. I'll talk a little bit more about this when we talk about imbedded videos. On Camtasia 7, and this is only for Sheila, I think, you have two buttons that are ‑‑ remember it's under the more tab. If you can open it, it would be great. On Camtasia 7, this tab has three buttons to where we want the captions to be displayed. It has a third button that says ADA compliant. Well we can give any format to the captions. We can turn them to be larger font, different color, whatever. I have never had the need to do that. But if for some reason you do and you can't remember what the ADA compliant format is, you can just click on that button and it will turn them to be accessible. There are different options for doing the captioning: Speech to text, add captions manually, and that's the add button. Add caption media button on Camtasia 8. Sync captions, import captions and export captions. We can view the buttons on the caption window. The one we are going to be using today is the sync captions. However, I'm going to mention a little of the other options too.

Speech to text works exactly like any voice recognition software. It has to be ‑‑ you have to train Camtasia. And after selecting the speech to text option, you will prompted with some tips on how to train the software. I have a screen shot with the results of one speech to text caption that I did that rather than saying "hello I'm Marisol Miranda from EASI access and information" it says "hot pants singing and the end game this video for easy." So it is not very accurate. The manual captioning process I think this is something that you might try. Sometimes if someone shares a video, shares your video or well, you don't have the transcription or whatever, you'll have to listen to the audio, type the caption, play the caption and all these. I did a video and I'm going to add the link to the resources web page because I think this is something that you might know, might try. The import captions button, the import and export captions button is also something great. Because I want to translate or to subtitle a video, I can just export the captions of one of my project. Well put it into Spanish and then import it into Camtasia and I won't have to produce all the project again. If I have a video on YouTube, I download the captions. Camtasia is not going to support the format. The captions from YouTube are [Indiscernible] and Camtasia sports [Indiscernible] those are the formats of captions files that this program supports. I added here a link to one of the online converters.

However, you have to check the spelling before producing the video. During the caption process, you are going to be able to see the captions on the captions window, the one you're going to be working on. The captions is going to show the active captions and your video. On the timeline you're going to have also a new track where the caption is going to be displayed. Now before starting with the same caption ‑‑ well before you start with the activity, I want to let you know that you're going to go and grab ‑‑ yes, you will have to have the five of them on the timeline, Jeremy. No, I don't get it. Can you help me understanding the question, Jeremy. Oh no, you have to be watching the presentation. I'll let you know when you go back to Camtasia. Look, you're going to go and open the txd file that I sent you later, the script. You will have to select and copy that text. And you will have to cut and paste it into the captions window in Camtasia. [Indiscernible] that means that the text in black is the active caption. What I'm going to ask you to do is that go get the text and paste it. Then you will have to split the text and make it to be two lines rather than three.

The way to do it is you focus the cursor at the end of the second line and you will have to press the shift and enter key. Because if you just press the enter key, what you're going to do is you're going to start playing the caption. Okay. So now go and please paste ‑‑ go to the activity, select the text and the txt file that I sent you and paste it on the captions window, please. Any questions? And if you can let me know that you have done what I asked you to, I'll really appreciate that. On the folder that I sent you, there's a file ‑‑ let me open mine. You have to click on the hands‑on folder. And there's a script‑h 0‑11 file. That's the script. And you can see the five little monkeys on there.

 Fred: Okay, Marisol, I've got that file. I opened it, select all and copied. Do I want to paste that into Camtasia or do I do it through an import caption, something like that?

 Marisol: No, you have to paste it. Paste it into Camtasia. Remember that to consider a caption file, you'll have to have the time stamps. And this is just text. You don't have the times. So paste it there into Camtasia. And you'll see the text. Three lines black and the rest in red. And edit the two lines by clicking, focusing the cursor at the end of the second line and press shift and enter. Open the captions tab. Okay. I think I wasn't very clear. Yes, that's okay. That's okay, Justin. They appear as a separate track. So a new track is created. Every time you add something to your video, a new track is going to appear. For getting into the captions window you have to click on the tab more, then scroll down and click on captions and that will take you to the place you have to paste the transcript. I released my mic if someone wants to ask questions. Great, Jeremy. What about everyone else? Have you finished? Thank you, Chris. So we're going to the next step. Thanks, Justin.

Now don't do it, just pay attention. When you click on the sync caption button, a message is going to be prompt that are tips on how to use this option. In the moment you close this window, the video is going to start playing. So what you'll have to do is after you listen, you finish reading. Well you listen to the audio, look on the captions window what is in black. And in the moment you finish listening what is it black, click on the first word, red word of the next caption. That's going to insert the time to the caption. That's why I selected this. I'm sure that you all know. So it will be easier for you to click on the first word. Any questions? And if not, please caption the video. Let me know when you're done. Yeah, I think this is not accessible, Betsey. I'm not sure. Maybe we can get together, as I mentioned, and work it out. We'll find a way. Okay. Time is for the webinar is almost getting to the end. So if you haven't done the captions, please open the project that I sent you. That one is already captioned. So we can start to, well, producing the video. Sorry, I don't know why I was thrown out of conference.

The first is how to fix the errors. Let me get to the slide where I was in. Okay. To fix the errors, it's very simple on Camtasia 8. Sorry, we're going out. You can do it by selecting ‑‑ by playing the video or playing the caption. And dragging and dropping it just the way you did with the slides. Focus the playhead and then fix the caption time. Or if you have a typo, you can go to the caption window, fix the typo and fix the error. Each caption moves independently. So if you move one, you might have to adjust the other, the one that's next. To produce the video, what we have to do is click on the sharing options, produce and share options button. In Camtasia 8, you don't have as many features as ‑‑ produce. Okay. You don't have some of the features that Camtasia 7 has. But they are very similar. The main difference in that on Camtasia 8 you can produce MP4 videos and the player at the same time. This is going to make it visible on almost any device. If you pick an option, you will have the description on what features are going you can have on your video and which ones not. For example, if you don't produce a video with the player, you would have to produce the captions with the audio ‑‑ with the video. Okay. Because the player is what has the CC button, the closed captions button. Not the video. To produce an embedded video, you'll have to click ‑‑ well select the kind of video you want. Click next. You'll get to the video options. Among those, among many options, you have one that says HTML. You'll have to click HTML. It says embedded video with HTML. Then click on the HTML option that's next to the check box. And give a new title to your web page. And remember that the first thing that a screen reader reads is the title of the web page. And the title has to make sense on what your video is about. On both version 7 and 8, I encourage you to select the MP4 ‑‑ well go in and select custom settings. You can select custom settings. If you do, always, or try to select always the MP4/FLV/SWF, those are all flash outputs. You can embed video. And here, you will have to select what kind of captions you want. If you want your captions to be closed‑captioned, you can check the check box that says closed

‑captions. If you uncheck it, your captions are going to be open captions always.

Yes, Betsey. What kind of captions you want. Thank you, Betsey. On Camtasia 8, things are a little bit different. You'll have to follow the process again. Custom settings. Then you click next. And you will be taken to the flash HTML options. Here you also have to check the [Indiscernible] that's when you want to produce the video with the captions. And under video captions. You have to play with it. It will take a lot of time. More much than an hour or two. Explain to you deeply this. Don't worry. It's good to have a summary of what I'm saying. And select the kind of captions you want. Play with it. You have Camtasia project now. Save it. Remember to save it. And try the different things that Camtasia has for you. Now go and produce your video. We have one minute left. Please let me know when you're done. You have to click on the produce button. Share button. [Indiscernible]. Then go in select custom production setting. Click next. Select the MP4/HTML player. Then you have to go through options. There you're going to find the options for your video. Select check the captions text box. And under captions type, you can select which kind of captions do you want, closed, burned in captions, under captions. Select closed‑captions and click next. Then you have to be sure that your HTML option is checked. Click on the HTML options. Renamed the title of your web page. Click okay. Then click next. You're going to be asked where you want your video to be saved and the name. And click finish. Thank you, Mary.

 NORM COOMBS: Well Marisol. This was really difficult. You did a good job on a difficult topic. I can see next week people can ask questions about PowerPoint and LecShare if they want. But I think we're going to need to spend the hour reviewing Camtasia. If we could ask questions during the week, it will help us organize the meeting next week. Or you can come in and ask questions on this forum.

 Marisol: Thank you Norm. Before I leave, I would like to say something. Depending on the production you select, are going to be the number of folders, the number of files on your production folder. If you want to link your video with web page, well you have to select the HTML file on that folder. If you just want the video, you can just select the MP4 video that's there. And just for closing, remember that thanks to the electronic text, we can do almost anything accessible. If you provide a transcript to someone who is deaf and blind, they can printed on Braille or different fonts, sizes. Those who are deaf will benefit from the captions. And we have to think on making the content accessible to sight, hear, and touch. To all senses. What's new on our resources web page I'm going to upload it shortly. And you'll have a new folder with an activity 2. It's the same project, not the five little monkeys projects. It's about a project on [Indiscernible] I picked that because I think you are not familiar with Spanish words. Where to insert the slides and things like that, you'll have to think a little bit more. And the captioning process will be more complex. I have a link here to the archive. Let me paste it. There you have it. I'm just going to show you, here, the instructions for the hands‑on activity folder. You have a doc file, a Word file there. But for those who use a screen reader, sometimes, I don't know why, computers are too intelligent. They may stop Spanish and English. So I made this HTML for that.

Here you have a small explanation. Then you have a screen shot on how the different projects are. You have three projects. Queretaro 1, 2, and 3. It's the same project updated in different stages. Here are more projects, more suggestions for you on what you can do with those folders. Here you have my e‑mail. I did a hashtag. That's hashtag simple media 2012. Well where the archive and the recording of this presentation stays. Now thank you, and thanks for being patient. I tried to have, put things as clear as I can. Thanks. Bye‑bye.

 NORM COOMBS: Thanks again, Marisol. Thanks for the complex subject. I'm glad we've got another week for us to come back and explore questions. You can send questions to Marisol and me during the week and that will help us prepare for next week. I hope you'll contact us during the week with your comments and questions. And we hope that you'll show up next week and Marisol will help work you through the places where you had problems. So I should have the recording up this afternoon. And I'll send you a link to what you did tonight or first thing on Friday. So thank you, Marisol. Thank you, everyone. And we'll see you next week.

 Marisol. Thank you, Norm. If you e‑mail me during the week, I have prepared questions, the answers for your questions. Bye‑bye. When do we meet again? Next week. Thursday next week.

 NORM COOMBS: Next Thursday. Same time, same station. I'll send mail out about it tonight or tomorrow morning. Marisol, I'll put my recording up and let you know where it is and you can check it out.