This is Norm Coombs and we are starting the fourth webinar in our series on accessible PowerPoint. So in the previous weeks we talked about PowerPoint, the common features for people who didn't know much about it and we looked at some of the accessibility problems in PowerPoint, some of the things that didn't work well in PowerPoint. Especially focusing for how to make sure you designed a PowerPoint that was accessible. And the third week we talked about the fact that you can take a PowerPoint presentation, you can share the PPT PPT X file, you can export it into PDF, RTF, webpage, so we talked about the advantages and disadvantages of all those outputs and a lot of the decision you have to make is why you are outputting it in another format and who you are doing it for and so on. I suggested to that if you were giving a presentation on a topic that you would repeat a different times in different places that I personally try to make a very simple bare-bones presentation and then when I get ready to give it in a certain place I may add features to it, but keep the bare-bones presentation so that I could open up of you for another presentation and add the different features to it. So that different output format are good for different places and you need to think that through. So, today we are going to talk about creating a narrated PowerPoint presentation. We are also going to talk about making LEC share output that would have audio with it or video so that is essentially the topics that we want to look at today. Okay. So if you are going to create a narrated PowerPoint you go to slideshow ribbon and select in there that you want to make a recording. It's a little bit different in 2007, 2010 and the screenshots are a little different that will work on it, but pretty much you can figure it out by yourself to go to the slideshow ribbon and pick something that says that you want to make a recording it will let you make different settings for it I won't go into specifics because it is a little bit different with 2007 2010 but the concepts are pretty much the same. Here is a shot of when you are finishing the aeration. When you are setting up no, let me. I will go to the next slide which will show more how you want to set it up. I think this is out of order. So, you start off by selecting that you want to make a recording and then it gives you some options. Pretty much the same in either one. One is that will let you test your bike and adjust the volume. I've never had to adjust my any time, then when you get that done you click on okay. And you're ready at that point to make the recording. So there is the 2010 shot and the 2007 I went ahead of myself. So just go back I'm using PowerPoint to make a narrated show. So when you click on the okay what happens is you are in slide show mode with slide one showing and you start talking and you go to the next slide. For me it is usually just hitting the . You might click on the next button and you talk on what you want to go with that slide when you are finished coming to the last one and click after that it gives you choices as to whether you want to save the timings are not. I'm going to share with you my opinions about timings. I think if you are making this for study you don't want to save the timings. I don't because I want the student to be able to control when it goes to the next slide and I want to give him all the time he wants to study the first one. If you have timings on their he can't go ahead faster. If he wants to it won't let him. If he's not ready, the next one still moves ahead if it is something you want the student to really study about and learn you really need to not save the timings let the person viewing the slideshow listening to the audio control when to go forward and when not. So I think that is the advantage of not saving the timings. The output from a screen reader point of view doesn't really let me use my screen reader to read what is on the slide. Technically that means it is an accessible. If on the other hand in your narration you talk about everything on the slide you may not just read it word for word but if you really discuss all the concepts on the slide the fact that the student doesn't get to read the slide becomes irrelevant because the content is really what is important. So you can make a narrated PowerPoint and it can be usable by anyone who has PowerPoint. Now there is one place where you may want to save the timings. If you are putting this computer in some public spot like a conference room and you want it to play by itself and you can even choose to loop it so you going through the slides you can have the audio talking with that and it would request, people walking by would see the slideshow, see as much as they chose to bother standing and watching. If they got really interested they could watch it through a couple times and really learned a lot. I think in a situation like that saving the timings and maybe even choosing the setting to have a loop would make sense before material you are giving a student for studying personally I think don't save the timings. Okay. So now we are going to talk about using LEC share and adding audio to it. Last week we just had to take your PowerPoint and run it through LEC share to get accessible slides. LEC share light it doesn't use audio if you want to play with audio in the show the price is very reasonable LEC share Pro will let you get a trial version and it will be fully functional. You can do the audio and a movie, all of those things. The only thing is the author has the trial version stick and ugly watermark across the middle of each slide that won't to look very pretty and you won't want it there but it's fully functional so you can get to test it all the way through and see how the final thing will work. So for your homework for this I want you to get LEC share Pro and play with audio and movie but you don't have to pay for it. You can get the trial version and still go ahead and do it. So what to do assuming you have a PowerPoint. Assuming that it is accessible you import it into LEC share if it's not accessible if there are any errors you can go ahead and fix those but we won't discuss that now, we discussed that last week. So here we are, you've imported your PowerPoint into a LEC share. Let me pause for a moment and make another point. What LEC share will do, it will show the notes and if you make a script of the audio you are going to use and put the script of the audio into each slide, when someone listens to the audio for a slide they will have the script of the slide which means that if they were deaf they could, instead of bothering to play the audio they could just look at the script and see what you would have said so it acts as a transcription of what is on each slide. So what you need to do is you go to the audio menu and let you make some settings for the most part what is there is probably useful and then when you are ready you click on okay. So, you select the slide you want to make the audio for and click on okay and then it will show you another menu and you'll be ready to start recording and you can click on the record but there and actually make your recording for the slide. And again, if you have the script, the notes would show in lack share and it would be a transcription of what you are saying. So here is a screenshot of adding the audio steps. So you fixed your audio and selected the slides that you wanted to do and you get these choices and you end up selecting to record. So here it shows where the play and other buttons are. There is a place for notes in case you didn't have notes there you could write notes life at this point and you click on my record and set it up so you start talking. There again is the interface of what you would've seen before you started your recording. So when you finish the recording for slide one there is a stop button, you click on that, there's a play button so you can hear what you did. It will let you re-record if you are unhappy with it and then when you are finished you go to the slide tray and click on slide two. And then you're going to go through the same steps to make a recording for slide number two. So, when you are finished you will get an export menu. You click on that. Again there is meta-data, you can fill that in and if there's, you can click on that you want to make a web HTML version of it. Make sure you click that you want to have the audio included and if you have notes there that you want to have included, make sure that is checked then you go and click on export again and finish exporting your presentation so you are going to have a set of slides with play buttons on them. So, again, LEC share has asked you where do you want to put the output that lets you search for it on your hard drive. It likes if you put it in the empty folder. If you don't it will let you know that there's something there and you have to click yes and it will go ahead and save it there and what you find when you go there is a subfolder that says HTML. And all of your files including the audio is going to be in that. Okay. So this is just saying what I talked about, so to play it you go into the HTML folder and click on index. So the next content is going to be demonstration of an LEC share page with audio in it that I have previously created. I didn't make one especially for here. I took one that I had sitting around so, shamelessly it is a promotion of my bookmaking online accessible. So that's what we are going to see. Okay, so now we have a page. And there's a slide about the book and don't click on it yet. So there's information about how many seconds you show and there is a play button. The play button has a hotkey on which you much not, you must not use here. The hotkey is alt L and it will try to use the alt L in the room instead of on the slide. But you can click on which is alt L to play buttons, so if you go over there, click on play, you should if all goes well hear me talking. Okay.mine has finished playing (inaudible)  without having to learn a lot of technical information. And I'm going to go to the next slide, which should bring us back to this presentation we are working on today. So here we are going to talk about creating a QuickTime movie. Before we do that I'm going to take off the lock mic button and see if people have any questions they want to talk about.

Note here is from Norm and not part of the Webinar.  At this point the Webinar lost audio and the remaining content is linked to the resources page.