EASI 4‑part Webinar Series:
Making Accessible Forms
Hi everybody, this is Beth Coombs from EASI. Today we are going to be hearing from Dan Clark. In the meantime I've been told I need to do the promo. I know Norm will be checking this recording so first and foremost I'd like to let you know about our webinars and our courses. You obviously have some sort of idea about the webinars if you're listening to this one. We do have a schedule that can be accessed by our web page. We also give courses that are about a month long. You can also view those on the web page. If you want to get an institutional membership for your whole institution, you can do that for 1500. That lasts for one whole year from the date you sign up or you can just sign up for the 4‑part series. We also have our free webinars. Anyway, I'm turning it over to Dan. Dan, it's all on you.
Well thanks very much, Beth. I want to welcome everyone on here. I also have Ryan Jones with us. He's going to be watching the chat area for any JAWS specific questions. And we'll try and answer those as we go along.
Today's webinar, of course, will be creating accessible forms using Microsoft Word. I was just checking something. Beth, do you know how to do that?
I see it on the bottom but it's on a light, light, light blue.
Probably because I'm not on the document center the same as you. So why don't you go ahead and push out the first slide for me. Thanks very much.
Okay. So there is some initial setup that's required for Word. The documentation that I've got here is all the way through 2013 version of Microsoft Office. We started doing this thing with office Word 2003, we ended updating it for 2007. You and 2010. You won't have to have 2013 for this webinar. I won't be showing 2013 because my computer only has 2010 version. I do have another computer that has 2013 that I use for testing and just making sure that I can do the documentation properly.
So in Word 2003, there are some steps. You go to the forms tool bar. What you have to do is turn on the developer tab starting with Word 2007. So what I'm going to do during the webinar today is basically talk about the way things go with Word 2010 and Word 2013. If you need the instructions for the earlier versions, they are included in the documentation.
Additionally, I'm not going to be actually having you all practice with me because I've given you the documentation links. There's a link at the very last, on the very last slide for the documentation that has step by step instructions for doing these different controls that we're going to talk about in all these different versions of Word. I think the pages number about 25 or 30 for those instructions. So we wouldn't have time to go through all of that today. What I will be doing is going through the slides and talking about what we need to do. And then if it works properly, I'll be sharing my desktop from time to time in between the slides.
Now when we do the desktop sharing, if you can see the screen, what will happen is where the slide show is right now in the browser area where the PowerPoint is, that sections of the screen will show my desktop. We will see if we can get that to work. It will come on and off as I turn it on and off. You may see a dialogue box pop up on the screen as I do that. It should go away by itself. And I'll switch back and forth.
In the initial set‑up, let's have the next slide there please, Beth.
In the initial set up for Word 2010 and 2013 it's almost the same, it's exactly the same as a matter of fact. The difference between Word 2010 and 2013 is Word [Indiscernible] I believe Karen McCall has talked about that before. You can turn that off in the options dialogue box for Microsoft Word. If there's there you can press escape to get out of that back page review. Press alt and the letter F, foxtrot. You would choose the letter T for the options and letter C to move to the customized ribbon category. That options dialogue box opens on the left hand side there's a vertical list of categories. As you move up and down that list the items on the right side of the dialogue box change. Once you're in the section for the customize ribbon category, you can press alt B, baker, to customize the ribbon combo box. Check that to make sure it says main tabs. Then you can tab to the tree view and look for the check box for the developer tab. And the OK button. Let's give it a try. I'll see if I can show you that using my desktop sharing here.
Okay. You should get a dialogue box momentarily. And I see my desktop coming up on the other computer across the room from me. I'm going to switch to Microsoft Word 2010. You can follow along or you can simply sit back and listen. As I said, all these instructions are in your notes.
So what I'm going to do now is press alt F, foxtrot to get to the final tab. Let me start JAWS up so you can hear it as well.
Speech on.
And I'll press the letter T for options.
T. Leaving menus, Word options dialogue. Categories list box general.
Right now if I were to go across the tabs, the last tab on my ribbon is acrobat because I have adobe professional installed. Right before that is add‑ins. So there's no developer tab showing up on the ribbon. So I'm going to press the letter C for customize.
C, customize ribbon.
Now the dialogue box is changed on the right side. I'll press the key combination alt B to move to that customize the ribbon dialogue box.
Alt B [Indiscernible] main tabs.
I heard it say main tabs, that's exactly what I want. I'll switch to the cab B ‑‑
Word options dialogue. Home open six options.
I'll click down until I find developer. It's not checked. [Indiscernible].
There's developer and I'll press spacebar to check that.
Space.
Once it's checked I can press enter and close the Word options dialogue box.
Print view edit.
Now if I go to the ribbon just by pressing the alt key.
Upper ribbon, [Indiscernible].
There's ten.
Tab three of ten. References tab four of ten. Mailings tab five of ten. Review tab six of ten. View tab seven of ten. Developer tab eight of ten.
And there's the developer tab which just now showed up. Okay. I'll go ahead and switch off the desktop sharing for a minute and go back to the slide show.
Context menu. Leaving menus. Property. Document 2‑microsoft Word, print view edit. Alt tab. Easy web room moderator.
Beth, if you could push out the next slide that would be great. Okay. So the first thing you should think about when you're creating your form is how you're going to lay out the form content. You may want to put some instructions in the form. You'll want to think about the different fields and the other controls that you'll need in the form. You'll want to think about the labels you're going to use in the forms. You may want to ‑‑ the reason I mentioned section breaks is because you put instructions in a form with microsoft Word that are regular text and you don't separate the sections, in other words it's one big document, you have to protect the document. And once you protect the document, the text that's outside of the form controls cannot be moved to. And that's a Word feature, if you want to call it a feature. You can't move it anywhere except where the form controls are. I like to create different sections and you can protect and unprotect sections. We'll be looking at it later in the lesson.
Go ahead and push out the next slide there, Beth.
The next slide is going to talk about the edit boxes in Word 2003. And there's some steps there which I'm not going to go through right now verbally. But go ahead and press the next slide out for me, Beth. The good news is that for all the versions of Word from 2007 through 2013, it's the same. Yay. So to get there, what you do is you press alt followed by the letter L to move to the developer tab which we just turned on. Then you can press the key tip in N, November. You can press the letter E to choose the first button for edit box. Once you put the edit box in your form, you want to press your left arrow to move the cursor into the edit area. Or if you're using a mouse you can click into the edit field. For keyboard users, [Indiscernible] press the applications key which is basically clicking it with the right mouse button.
Beth, go ahead and push out the next slide.
This next slide is a couple of pictures that show the legacy controls sub menu on the ribbon in Word 2010 and 2013. The top picture in this slide is Word 2010. The bottom picture is Word 2013. It's very similar. Word 2013 has a slightly different color scheme that's not as big on contrast as the prior version. So what I'm going to do is turn on desktop sharing again and show you how that looks.
Context menu, leaving menu. Stop button, pause button. EASI web and room moderator. Document to Microsoft Word. Print view, edit.
I'm waiting to see if the desktop will ‑‑
Alt tab, EASI web room moderator. ‑‑ context menu. Leaving menus. Desktop ‑‑
Okay. So some of you say you're seeing it. That's good. I'm not seeing it on my computer but I'll go ahead and do it. What I'm going to do is go ahead and press the alt key to go to the ribbon. Get into the right program here. I'll press L for the developer tab. And what I'm going to do is just press the tab key until I find the legacy controls button.
Now the first controls you come to are content controls on the ribbon in the controls group and we don't recommend using the content controls. Let me see if I can turn off desktop sharing and start it up again. The desk stop sharing is in beta but it still works most of the time. Alt L for the developer tab. And I'm going to just press tab really quickly to get to where I need to be.
So this content control you don't want to use. It's not very accessible even without JAWS running. I was playing with it earlier today in office 2013. When I had two check boxes in the page I couldn't even get out of the check boxes. It got stuck there. It's not good with JAWS and it's not even good without JAWS. Some of you may think they work okay. But for you screen reader users, you want to press the controls.
‑‑ tab combo box control button. Tab ‑‑ gate picker content control button. Tab, check box ‑‑
The next one after this.
Tab, legacy tools button drop down grid.
That's it right there. It says legacy tools.
Legacy tools drop down ‑‑
The ninth group controls the ribbon. Okay. I'll go ahead and press enter here.
Menu, legacy [Indiscernible].
In the legacy control you have six different choices here at the very beginning. There's also an active X control sections which we don't recommend using. You just want to stick with the legacy forms. The first one is six. I'll press left arrow to move into that edit box and press my application key. And then choose R for properties.
Now here you'll have a couple fields that you really want to pay attention to. One of them is the book mark field which is currently labeled text alt one. I can jump by using alt B. What you want to do is give these meaningful names because you'll have text one, text two, text three, or check Box 1, check Box 2, check Box 3, which looking at the book marks in the list doesn't really mean thing. If this was the name field, I would just type in the name here using mixed case or capital first letter for the first word and capital first letter for the second word no spaces. [Indiscernible] you hear first name. The next thing you want to do is tab to the alt help text button you can do it by pressing alt and the letter T.
Alt T, form field [Indiscernible] status bar page. Status bar pad.
There are two. The status bar page and the help page. We'll talk about both of these. At this point you can press alt and the letter T to the letter where you type the text.
Alt T edit.
This is what you're going to put for the person who is using a screen reader so that they know what that field is. If this were, for example, a full name field you might want to tell them that you should include your middle initial. Let's assume this is not just first name. Let's assume it's [Indiscernible].
Enter your full name including middle initial.
So that might be the kind of thing I would put there for the help text for this control. Activate that.
Document 2‑Microsoft Word.
And enter on the okay button.
Print view edit.
Suzanne asked in Word 20 [Indiscernible] my guess is that it's probably limited just like it was in Word '10. I'm going to turn off desktop sharing and go back to the slide show.
Beth, if you'd push out the next slide that would be great.
So the next slide should have an image of the text form field options dialogue box that we just looked at. And visually I've got a circle around the book mark field where it shows text one and an arrow pointing to the button that says add help text. Beth, you can push the next one out.
And then the next slide here shows a picture of the form field help text showing the status bar help with some text type in to type your own edit box that says full name including middle initial.
Okay, Beth, you can push the next one out.
Slide 10 shows you how to do this in Word 2003. And Beth, you can check the next one off. Now here's where one of the main differences that occurs between office versions 2007 to 2003, to get to the versions you would press alt L to get to the developer tab of the ribbon. N to activate legacy tools submenu and N in all versions except [Indiscernible] they changed it in Word 2013. That's the only significant change from all these other ones earlier versions of Word. In Word 2013, you have to press the letter H not the letter N. Then you get your edit box or your check box there you do the same thing before. Move the cursor into the edit area and press your application key to go to properties. Now the application key on most keyboards is typically the third key from the space bar. If you don't have an applications key you might remember that you can press function key F 10. Of course if you're using a mouse, you can simply right click on the field.
Beth, go ahead and push out the next slide for me.
This slide shows the picture of the checkbox form field options. Again, the only two things that you need to worry about making sure that you take care of are those same two fields, the book mark field which will say check one instead of text one and the add help text button. I'm not going to demonstrate that on the screen because it's essentially the same one in the edit box.
Beth, you can go ahead and push the next slide.
Next we'll take a look at combo boxes. This is a slide for combo boxes in Word 2003. Again, I'm not going to talk about that one in this class but the documentation is there for you. Press the next slide please.
This next slide shows you the different steps that you need to take to enter a combo box into Word 2007 through 2013. Again, the only place they really changed anything was in the check boxes where they changed the letters to activate the check box in Word 2013. Everything else for the most part is almost identical. So here, 2007 through 2013 it's all the same. You move to the developer tab by pressing alt and the letter L. N to activate the legacy tools submenu. C to activate the third button in the combo box. [Indiscernible] activations key to go to properties. Beth, next slide please.
So this slide talks about the drop down form field options in Microsoft Word. After I go through these slides I'll turn on desktop sharing and show you again. What you do basically is type your first value. Once you've typed the first value, this is where you have a list of choices in a combo box. You can press alt and the letter A to activate the add button. It adds it to this list that starts growing at that point and focus returns to the drop down item edit box. Type in your next value, press alt A. It puts that next value in the list. Puts focus back in the drop down item box again. You continue until you get everything done. What you want to do is make sure that you put them in the proper order. The first thing in the list becomes the default that a person sees or hears when they press the tab key to move to that form control. You also want to remember to make a meaningful book mark name and add your help text to that as well.
Beth, next slide, please.
Laura asked in the chat area what is the applications key. The applications key, if you can see the keyboard it's usually on the right of the space bar. It's the third key to the right. It's a picture looking like a button split in half with an arrow key next to it. It gives you an options menu, the same thing you get when you press the [Indiscernible]. There's a square showing the drop down edit box. The word spring is shown there. Right below that is an add button. There's an arrow pointing to the move buttons. There's a circle around the book mark field which now says drop‑down one instead of text one or [Indiscernible]. The arrow pointing to the help text button again.
Beth, you can push out the next slide.
The next slide goes on to talking about adding help key F1 help. The status bar help is heard first. The spoken message that a person hears using a screen reader is something to the effect that F1 help is available. If the user [Indiscernible] to get the extra help. If they don't need that help, they can ignore it and just continue on through the form. If a person does press the F 1 key at that point, the F 1 help appears in a new dialog box. After the user has read that, they can press escape or enter to exit that help and go on from there. So where do you edit? Go ahead and push the next slide there, Beth.
Back in the form field help text dialogue box, it's a multi‑page dialogue box. Here's a picture of it on this slide. What you do to move from one page to the other is press control tab. Or you can click either one of the tabs if you're using a mouse. There's a section that says type your own and that's the edit area. You can move to that edit area by pressing alt and the letter T. In this example I have some text that says press alt plus down arrow to open a menu of choices. Press up or down arrow to move through this list and press enter when you find the correct item. If you just press up and down arrow, you're going to move down the field. So you might want to instruct the person who is a novice to [Indiscernible] and then press up and down arrow. When they find what they want press enter and then move on to the next control in the form.
Beth, I'm going to try and push this one out. I think I see where I can do that here.
Okay. Success.
So the slide that's in view right now shows a picture of the F1 key, the help key output in Word 2010 and Word 2013. The dialogue boxes look very similar, although they're slightly different. There's just a slight difference in the way they look. Okay. I'm going to go ahead and turn on desktop sharing and demonstrate these things real quick.
I'll switch back over to the document now. And go to a new line. So I typed in some text there for a label: Enter a semester you wish to attend. I'll press the spacebar a couple of times just to give space after the colon. I'll press alt L to go to the developer tab. I'll press the letter N, November, to activate the legacy controls. You can tab across these or you can press the letter C for combo box. I'll press C. That puts the edit field in the document and I'll press left arrow to get into the edit field. And the application key again or shift F10. Choose properties. So here's the drop down edit box. I'll type in all. And press [Indiscernible] that puts fall over in the items drop down list on the ride side of the dialogue box and focus is still in the drop [Indiscernible] and add that. And just remember that the first item in the list at the top of the list will be the default that the person sees when they move to that control the first time. Tab to that list.
So I pressed up arrow and fall is at the top of the list. There are some move up and move down buttons and also a remove button. So that would remove the item that's highlighted in the list. You can move it up or move down. So I'm going to go ahead and press alt T to go to the add help text. I'll skip the book mark for now. You would want to fill it in and give it a meaningful name. For this I might call it semester. Alt T to open up the help text. So JAWS told me that we're on a status bar page on the status bar tab. And I can press control tab to move to the help key text. That changes the page to the help key F1 page and I can press alt T to move to the area where I wish to type the message. Again what I had typed before was press [Indiscernible] for now I'm just going to press escape to get out of this. I wanted to show you how it looks.
Just checking my notes here. What I'm going to do now is switch over to the actual form that I provided in the practice files. The way the practice files are set up are I got the form partially completed and then I've got the form fully completed for all versions of word, 2003 to 2013. I'm going to press a key to switch that. What I've done is I've changed the zoom level in this document from 100 percent to 200 percent. So it should be easy to see in the desktop sharing area. What I'm going to do now is use the arrow keys to navigate through this form. I've got the help text in unprotected sections. I'll talk about how to do that in just a minute. So that was the instruction text. Now as I press down arrow I'll move to the actual control for full name. Again, I'm just going to press down arrow. That extra help text that you're hearing including apartment or unit number comes from the status bar help. It's actually visible to a sighted person on the status bar down on the bottom of the page and a screen reader user, like if you're using JAWS, can press down to reread it. Sorry, that didn't do it. If I want to reread it with [Indiscernible] so this is the first protected section I'm going to come out of that now and into a non‑protected section where more instructions are. The next control is the semester you plan to attend combo box. Listen to how JAWS tells the person who is navigating [Indiscernible] in addition to the status bar which you'll hear first, you'll hear the F1 message, not the message itself but [Indiscernible]
Choose the semester you plan to attend from the list. Combo box, fall, one of three, press F1 for help.
So that last bit of information, press F1 for help, was the [Indiscernible] choose the semester you plan to attend from the list. So now if I want to see the F1 help, I can just press function key F1. And I'll do that.
F1, help dialogue, press ‑‑ to open a menu of choices. ‑‑ and press enter when you find the correct item. OK button.
And I'll press either enter on the OK button or escape to clear this dialogue.
Escape, college contact information‑finish form ‑‑
For now I'll go ahead and turn desktop sharing back off. And back in the training room. I'm going to push out the next page or slide.
Next we'll talk about inserting section breaks. Now I'm not going to demonstrate this but again, it's very easy to do. This is for 2003 and I'll push out the next slide. The good news about this for versions [Indiscernible] 2013, they're all the same. Susan has asked so the [Indiscernible] that's exactly right. Yes. Now one of the things you'll want to do if you do this is instruct your students or potential users of these forms not to use the tab key to move through the form. Because when they get into an unprotected section if they use the tab key they'll be inserting tab spaces into the dialogue or into the document. So when you use this method, you need to give instructions to use just your arrow keys to press up and down arrow to move through the form.
So inserting section breaks in 2007‑13, you press alt bowl toed by the letter P to move to the page tab. B to activate the breaks submenu. Down arrow to move through the menu or the letter O to choose continuous section break or the letter N to choose a next page continuous section break. If you don't want to put it on a next, start a new page, you would use the letter O for continuous section break. If you do want to start a new page and add a continuous section break, you would choose the letter N.
Now if you wish to view the section breaks what you into ed to do is go into the view menu and switch to a different view in Word 2003, you want to choose normal view. In 2007‑2013, what you want to do is go through the view tab in the ribbon by choosing alt [Indiscernible] show up visually. As you're pressing up and down arrow if you're reading the screen with JAWS, JAWS will announce by default the different names of each section as you navigate into new sections. To get out of print layout get out of ribbon and choose P again for print layout.
This next slide actually has a picture showing the section breaks in the draft view of Microsoft Word 2010. So after you've inserted your sections, what you want to do next is to protect the sections where the form controls are. So you have to go to the tools menu. Here's the example for Word 2003. And Microsoft Word 2007, you go to the review tab and choose protect document. Here the key tip is PR. And here's another difference between at least versions 2010 and 2013 in this case after you move to the review tab instead of choosing PN, you choose PE. Or PR. PR was in 2007. And PE is the key tip to reactivate the restrict editing button. Now there's a check [Indiscernible] allow only this type of editing. One of the things you want to choose [Indiscernible] you can have a combo box where you choose filling in forms. There's also a link in there in that task pane for selecting. You uncheck those that you don't want to protect and you have to press the start enforcing button. There's also an optional password if you want to pass word protect it.
Here's a slide that shows the task pane I was talking about at the top of the dialogue box there's the check box that says limit formatting to a selection of styles. There's also a checkbox. That's not the one I was talking about. The next one below that, allow only this type of editing. Once you have that checked, you have the combo box showing up, you pick [Indiscernible] which is circled. Choose that. And then protect or unprotect the appropriate sections. Let me switch on desktop sharing menu and show you how that looks. So what I'll do is I'll press alt R to go to the review tab. Webinar room. New I'm back now I'm back in the document. Let's do that again. For review tab and then the letter PE to go to restrict editing. Now this one was protected already so the focus lands on a top protection button which I'll press space bar on. So there's the first check box in there, formatting restrictions. Settings link. And this is the check box for allow only this type of editing in the document. There's the combo box which has filling in forms but it also has no changes which is read only, comments or attract changes. And then just beyond that if you press tab is the select sections link. So I'll press enter on that. And I'll press up arrow here.
Section one was not pressed in this. Section two was. And so on. Pretty straight forward. So I'll press escape to get out of that. It's not going to change it right now. Focus is back in the restrict formatting and editing pane. And I'll press tab to move to the start enforcing protection button. And press space bar on that. And here you can enter a password if you wish. I did not password protect these. And I'll turn off the desktop sharing again. Go back to the training room. And move to the next slide here. So one of the things you want to mention as I mentioned before is use the arrow keys, up and down arrow to move to the accessible form. The reason you don't use tab is because it will put in tab spots in those unprotected stops. You can use [Indiscernible] to bring up a list of form controls. A person using JAWS can also press Z and use navigation quick keys in Microsoft Word. I can press the letter H and move to a heading without actually typing an H into the document. I can use other navigation quick keys as well such as F to move to the next form control and so on.
Another method of navigation is using bookmarks. Remember that I had told you to use meaningful bookmark names so that when a person goes into the find and replace dialogue box in Word, they can press shift tab to go to the go to what list and choose bookmark. Once they choose bookmark the default is to go to pages. You can tab to the enter bookmark name. They'll have a list of all the different bookmarks in the form. You can use arrow keys or first letter to find whatever bookmark you want to enter. This is another way for a person to navigate a large form if they know they're looking for a certain field and it has a meaningful bookmark name. They can go to the [Indiscernible] and that's going to do it for our presentation today. I encourage you to go through the documentation. There's a link here on this page. There's also a link where the archive will be posted on the EASI website for the documentation with the practice files and everything. I want to mention a couple of things for freedom scientific as well, we have some online training. There's a link for accessible forms and Word page which is basically the documentation again. There's our e‑learning page where we have our webinars listed. There's some contact information for Freedom Scientific including my e‑mail address and so on. I just want to say thanks, everybody. Thanks for having us here. If you have any questions.
I have a question, Susan I'm not sure if you answered this one or not, but Susan was wondering how you can do a [Indiscernible].
The help text is only going to give you 138 characters or so. If you have a question that's longer than that, you can just put the question in the text before the question, you know, there's a question and you are going to have an edit box I assume to fill in the answer. So if you leave the part of the question where the actual text of the question is unprotected and put the form control right below that or next to it if it's in a table or something like that, you should protect or unprotect. I haven't tried protecting or unprotecting in a table. I don't know if you can do that separately. The text of the question if it's longer than 138 characters, put that in an unprotected section and below that [Indiscernible] I think that's probably about the only way you'd work around that.
Jamie also asked way earlier if content controls were the same as active controls. And I'm not sure if you answered that one either. Excellent. Thanks for pointing those out. The content controls and the active X controls are different. You have three different types of controls there. You have the content controls which are the newer controls. Those don't work very well at all. We have the legacy controls which are the ones we recommend. And the active X controls. Which those don't work as well either.
Susan wants to know if she can have a section end in the middle of the line. Have a long question and then an edit box right after it.
There was a slight pause there as I was thinking about that one. I don't think so, Susan because the section break is going to actually push things down to the next line.
I think I got all the questions that were missed in between because you guys were doing such a good job at getting most of them. But if I missed anything, please let me know.
Go ahead, Jamie.
I just undid the mute so you should be able to speak now.
Okay. Susan asked is there any way to make a text box readable. They actually are readable now. And she wrote or rather text in a text box. And yes, you can. With the newer versions of JAWS, I know it works in JAWS 14, which is the current version. I believe it works in JAWS 13 as well. You can press control shift and the letter O to get a list of objects. The text boxes will be listed as objects. You can [Indiscernible] to move to a text object. When you do that it puts focus on that text object and you can read the text. Now once it's in that mode, to get out of it, you have to press escape to get out of the edit area. That puts the focus on the actual control itself and you press escape one more time and focus will return to the document. It's very much like PowerPoint. When you go to an object by pressing tab in PowerPoint, the object itself is [Indiscernible] go back to the object layer and escape one more time to go back to the slide area. So when you press control shift O and you choose the text boxes in Word, it actually puts you in that edit mode so you can read the text. You can escape to the object level one time and escape another time to go back to the document.
Jamie asked are there any additional steps for making a document accessible for someone using a head mouse or other type of adapted tech other than JAWS. Well I think Jamie, if someone is using a head mouse and they can see the screen, you probably would not want to use the unprotected and protected sections. You'd probably want to leave the sections protected to make it easier for them to move through the form and type things. I'm just guessing on that one.
The main thing, though, is that if you put the status bar help, someone who can see the screen will also see that on the status bar. So a person using some other method of input besides just a regular keyboard, they can at least see that help text on the status bar. Of course the screen reader user should be able to hear it.
Jamie says now I understand that inserting a table is not accessible. Instead is it okay to use tab to create rows and columns. Actually [Indiscernible] it's just I don't think you can put a section break in the middle of a table. Inserting tables is good. Drawing tables is not. I agree. Suzanne asks what are the other types of section breaks for continuous, et cetera. Hang on, let me look at them real quick and I'll be back. Okay. They have a page break which basically just breaks a page wherever the cursor is. They have column breaks that show you where the next column would go. For section breaks you have next page which as I mentioned puts a section break and then starts a brand new page. Continuous just inserts a section break ‑‑ I'm just looking at the text here. Inserts a section break and starts a new section on the same page. So continuous does not [Indiscernible] inserts a section break and start the new section on the next even numbered page. And then they have one that's odd page. Insert a section break and start the section on the next odd numbered page. I guess that would be for books and other things like that. Thank you, glad it helps. Jamie said any additional steps needed to make a table accessible. Yes, Jamie, there is a thing you can do to make the row and header columns accessible.
Basically, a bookmark put a bookmark in the row and column herds that says title. The bookmark is not necessarily accessible or seen by a JAWS user but JAWS knows what to do with that. If it's just a section where you have a column going up and down, column one and the row headers. And you have no [Indiscernible] you would type the row title as the bookmark and vice versa. If you have column titles but no [Indiscernible] another thing you want to do and I think Karen mentioned this in one of her webinars is make sure that if your table spans more than one page that you check the check box in Microsoft Word table options so that happens. I don't remember the steps right off hand to do that but that's one of the things you want to include.
[Indiscernible].
I see Beth typed in the chat area that there are some additional steps to make a table accessible and Norm has a webinar on that.
I just want to say that you did a wonderful job and thank you very much for taking your time out. I hope everybody got some good information and knows what they need to do and can start practicing. I think practice is probably the best way to work on making sure to keep it accessible. I think that will be it and thank you, everyone.
Thank you, Beth, and thanks, Robert. Thanks to the captioner as well. Ryan, I appreciate your help as well. Also thank you, Norm. I know you'll hear this later. And thanks to everybody who is participating now or in the archives later. Remember in the archives, desktop sharing does not get recorded. And thank you again.
Good job. Thank you very much.
Thank you, Robert. Thank you for captioning, everybody, and for attending and being a part of EASI.